Agricultural Experiment Station Capacity Projects
All faculty having Kansas Agricultural Experiment Station tenths are required to be an active member of one or more of the following projects: (a) individual, (b) team, and/or (c) Multi-State. A new faculty member with KAES tenths should either develop and submit their own project or become a member of another researcher's project as soon as possible. New faculty should discuss options with their Department Head, Dr. Minton, and/or Project Director for the project you wish to join. Please contact Dawn Caldwell (firstname.lastname@example.org) or Terri Fayle (email@example.com) with questions.
- KAES is attempting to reduce its overall number of projects. For this reason, all requests for new projects should be initially directed to Dr. Minton (firstname.lastname@example.org).
- You can review projects K-State is already participating in with the search listing above, these include K-State only projects as well as multi-state/regional projects.
- If Dr. Minton has approved participation in a multi-state, see instructions below.
- If Dr. Minton has approved creation of a new K-State project, see NIFA's REEport/Project Initiation below. There is no longer a Word document to be completed.
- To join a current K-State project, contact Dawn Caldwell or Terri Fayle.
Where/How to login
- Navigate to portal.nifa.usda.gov.
- Your username is most likely your ksu.edu email, contact Dawn or Terri if you have trouble determining your username.
- If you do not recall your password, that can be reset with the link on the portal webpage.
- Once logged in, under Active Applications, click on REEport (SAES – Kansas State University).
- Once the flow chart appears, click on the tab or flow chart item you're going to work on.
- On all of the tabs within REEport there is a link at the bottom to a Users Guide for Project Directors.
- Initiations act as your 'proposal' that gets submitted to NIFA. Once you're in the Project Initiation area, use the Create New radio button.
- The first step of creating an Initiation is choosing a funding type. If you are not working on a Multi-State project, it is likely you should choose Hatch. Only certain individuals would choose McIntire-Stennis or Animal Health. But if you are not certain, please contact Dawn or Terri. Once this item is chosen it cannot be changed. If you choose incorrectly, you have to start over.
- If you received an email asking you to work on an Initiation, your K-State project number may have been included in that email. If not, you can default something arbitrary into this space and it will be updated at the college level after you've submitted the Initiation.
- FTE's are meant to be estimates only and will be updated annually by the College with your progress report.
- The fields to be completed all contain a question mark next to the header for information to complete that field.
- Once you’ve submitted your proposal to the college (there is a Submit tab to use inside REEport), Dr. Minton will review it before it gets submitted to NIFA. Dr. Minton or NIFA may have edits they would like to see made.
- If you will have other Kansas AES faculty joining you on this project, please include them in drafting the Project Initiation. Its important everyone's research be represented in the Initiation as well as the annual reporting.
- The project initiation will be deferred by NIFA if the IRB or IACUC are marked yes but pending. You can still mark pending now if you don't have approval and we can update it later after NIFA has deferred the Initiation.
Annual Progress Report
- Annual Capacity progress reports are due on March first of each year for the project period prior to the report due date that ended 9/30. For example, if you're project started 7/1/2014, you would have a report due on 3/1/15 for the reporting period of 7/1/14 thru 9/30/14. The next year's progress reporting period would be 10/1/14 thru 9/30/15 with a due date of 3/1/16.
- PLEASE pay close attention to the reporting period identified in the report shell. Many projects have past due reports and this reporting period is how you need to identify the report you are working on.
- Information to include for the Progress Report should only cover the report period, not the entire project period to date.
- Your project should appear in the Progress Reports in Draft folder, if you click on the project title field it will open the report shell for the progress report.
- The cover sheet cannot be edited here. Please contact Dawn or Terri if something should be edited.
- For the final year of your project there is still a Progress Report shell available to be completed. This Progress Report should ONLY be used if your project was less than five years and you plan on requesting an additional year. If your project was five years, DO NOT complete the Progress Report, instead complete a Final Report.
- Final Report information should include the entire project period, except for publications. Publications should not be duplicated, so only report new publications since the last report.
- If your project was less than five years in length and you wish to request an additional year for your project, DO NOT complete the Final Report. Instead complete a Progress Report. Also contact Dawn or Terri to follow up on an end date change.
- Changes to projects can be made at any time. Please contact Dawn or Terri and they can process the change for you. Additionally, you can process the change yourself by logging into the portal and using Project Change.
- Its imperative to keep the Co-Project Directors updated as well as the lead Project Director.